Terms & Conditions

StandardData provides AI-assisted preparation of government solicitation response documents on a per-response basis. Each unit of work is a “Deliverable,” billed by type:

• RFI Response
• RFP Response
• RFI Expansion

The specific Deliverables, quantities, and any custom scope are defined by the orders and invoices exchanged between the parties. There are no minimum-volume commitments unless separately agreed in writing.

Pricing. Fees are charged per Deliverable at StandardData’s then-current list prices, less any discount expressly granted to you (e.g. a Founding Customer discount). List prices are subject to change for future orders on notice.

Invoicing. StandardData issues an itemized invoice for each Deliverable when that Deliverable is delivered. Invoices are due on receipt unless the invoice states otherwise. No fee is charged for a run that fails to produce a Deliverable.

Payment method. Payments are processed through Stripe and may be made by card or bank transfer (ACH). By saving a payment method to your account, you expressly authorize StandardData to charge it automatically for each Deliverable upon delivery. If no payment method is on file, billing is invoice-based. Apart from a subscription you expressly start (see Subscriptions below), there are no recurring charges — you are charged only for Deliverables you order.

Subscriptions. Opportunity matching and sourcing is offered as an optional subscription at StandardData’s then-current rate, billed either monthly or annually — you choose the billing period when you start it, and the rate and period are shown before you confirm. It begins only when you start it from your billing dashboard, and starting it authorizes StandardData to charge your saved payment method that amount in advance for each billing period, recurring until you cancel. An annual subscription is charged for twelve months in advance as a single payment. Subscription fees cover sourcing, screening, and matching only — Deliverables you order remain billed per Deliverable. You may cancel at any time from the billing portal; cancellation takes effect at the end of the then-current billing period — the current month on a monthly subscription, or the current twelve-month term on an annual one — and paid subscription fees are not prorated or refunded for the remainder of that period.

Late payment. Amounts not paid when due may accrue interest at 1.5% per month (or the maximum rate permitted by Texas law, whichever is lower), and StandardData may suspend Services until outstanding balances are paid.

Taxes. Fees are exclusive of taxes; you are responsible for applicable sales, use, or similar taxes other than taxes on StandardData’s net income.

Refunds. Fees are not automatically refundable. StandardData considers and approves refund requests on a case-by-case basis at its reasonable discretion.

You will provide accurate, complete, and lawful inputs and source materials.

You are solely responsible for reviewing, verifying, and approving every Deliverable before submitting it to any government entity or third party. Deliverables are drafts and decision-support outputs, not final filings.

You represent that you hold the registrations, certifications, and authority required to pursue the solicitations for which you engage StandardData.

You will comply with Section 7 (Government-Controlled Information; CUI) and will not transmit CUI or other Government-Controlled Information through the standard Services absent an executed CUI Addendum.

Deliverables. Upon StandardData’s receipt of full payment for a Deliverable, StandardData assigns to you its rights in that Deliverable’s final response content, for your use in the relevant solicitation.

StandardData IP. StandardData retains all rights in its pre-existing and independently developed materials, including its software, models, prompts, templates, methodologies, and tooling (“StandardData IP”). Nothing transfers StandardData IP to you.

Your inputs. You grant StandardData a non-exclusive license to use your inputs solely to perform and improve the Services for you.

The Services use artificial intelligence. Outputs may contain errors, omissions, or inaccuracies and require human review. StandardData does not guarantee that any Deliverable will be compliant with a particular solicitation, will be accepted, or will result in a contract award or any other outcome. The Services do not constitute legal, contracting, accounting, or professional advice.

Each party will protect the other’s non-public information disclosed in connection with the Services and use it only to perform or receive the Services. This obligation does not apply to information that is public, independently developed, or rightfully received from a third party. StandardData’s trade-secret tooling is its Confidential Information.

Classification by Client. Before transmitting any materials, you will identify and label any information that is Controlled Unclassified Information (“CUI”), Covered Defense Information (“CDI”), Federal Contract Information (“FCI”), export-controlled (ITAR/EAR), or otherwise subject to government safeguarding or dissemination controls (“Government-Controlled Information”).

Current handling posture. Except under a CUI Addendum executed under Section 7.3, the standard Services are not authorized to receive, store, process, or transmit Government-Controlled Information, and you will not submit it. StandardData’s standard environment is commercial: it has not been assessed against NIST SP 800-171, is not CMMC-certified, and does not use FedRAMP-authorized or FedRAMP Moderate-equivalent cloud or AI/model services for such information.

Authorized handling. If an engagement requires Government-Controlled Information, the parties will first execute a written CUI Addendum, and StandardData will perform that engagement only within an environment implementing the applicable safeguards, including NIST SP 800-171, DFARS 252.204-7012 (and -7019/-7020), CMMC at the level required by the relevant contract, FIPS-validated encryption, and FedRAMP Moderate (or equivalent) cloud and model processing. The Addendum will govern cyber-incident reporting (including the 72-hour report required by DFARS 252.204-7012) and subcontractor flowdown.

Responsibility for unauthorized submission. You are responsible for any Government-Controlled Information you submit outside an executed CUI Addendum and will indemnify StandardData for claims arising from it. StandardData may refuse or delete such information.

StandardData will perform the Services in a professional and workmanlike manner.

EXCEPT AS EXPRESSLY STATED, THE SERVICES AND DELIVERABLES ARE PROVIDED “AS IS,” AND STANDARDDATA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT, TO THE FULLEST EXTENT PERMITTED BY LAW.

TO THE FULLEST EXTENT PERMITTED BY LAW, NEITHER PARTY IS LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES. STANDARDDATA’S TOTAL LIABILITY ARISING OUT OF OR RELATED TO THE SERVICES WILL NOT EXCEED THE FEES PAID BY YOU TO STANDARDDATA IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

The cap and the exclusion of indirect damages above do not apply to your payment obligations, your indemnification obligations (Section 10), or either party’s breach of its confidentiality obligations (Sections 6 and 7).

You will indemnify and hold StandardData harmless from claims arising out of (a) your inputs or source materials, (b) your use or submission of any Deliverable, or (c) your breach of these Terms or violation of law.

These Terms apply to each order and continue until all Deliverables are delivered and all fees are paid. Either party may terminate for convenience on written notice; termination does not relieve you of the obligation to pay for Services already performed. Sections 4 to 10 and 12 survive termination.

These Terms are governed by the laws of the State of Texas, without regard to its conflict-of-laws rules. The exclusive venue for disputes is the state and federal courts located in Travis County, Texas, and each party consents to that jurisdiction.

StandardData may update these Terms from time to time. Material changes will be communicated through the published Terms page or by notice to you. Your continued use of the Services after an update constitutes acceptance of the revised Terms.

These Terms, together with the applicable orders and invoices, are the entire agreement between the parties and supersede prior discussions. If any provision is unenforceable, the rest remains in effect. You may not assign these Terms without StandardData’s consent; StandardData may assign to an affiliate or successor. Notices to StandardData go to dillon@responserail.ai; notices to you go to the email on your account.